EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the B2B Marketing Exchange West. Please read carefully through each section, and let us know if you have any questions.
Sales
Associate Publisher – Vito Salvatore [email protected]
Operations
VP, Event Operations – Tim Berry
[email protected]
Exhibitor Services
National Service Center
(800) 801-7648
International: +1 (702) 515-5970
Monday – Friday 6:00 AM – 4:00 PM PST
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibition set up hours:
Sun. Feb. 23, 2025 3:00 PM To 6:00 PM
Mon. Feb. 24, 2025 8:00 AM To 11:00 AM
Exhibition break down:
Wed. Feb. 26, 2025 1:30 PM To 6:00 PM
Marketplace Hours
Monday, February 24:
12:00 PM – 5:30 PM
Registration Opens: 8:00 AM
Marketplace Opens: 12:00 PM
Lunch: 12:00 PM – 1:00 PM
Opening Reception: 6:30 PM – 8:00 PM
Tuesday, February 25:
8:00 AM – 6:30 PM
Registration: 8:00 AM – 5:00 PM
Breakfast: 8:15 AM – 9:15 AM
Lunch: 12:30 PM – 1:45 PM
Networking & Drinks Reception in the Marketplace: 4:45 PM – 6:15 PM
Wednesday, February 26:
8:00 AM – 1:30 PM
Registration: 8:00 AM – 1:00 PM
Breakfast: 8:00 AM – 9:00 AM
Lunch: 12:00 PM – 1:15 PM
Booth Space
View the Marketplace Floorplan:
The Marketplace will be at the Phoenician Luxury Collection Resort Scottsdale.
Included With Your Booth Space:
Title & Platinum booths will be set with:
- Booth Size: 16’w x 8’d
- Booth Backdrop: 10’w x 8’h (will be assembled for you prior to arrival)
- Wastebasket: 1
- Lead Retrieval: 2
- Shared Wifi (no charge)
- Facility Carpeted: Yes
Gold booths will be set with:
- Booth Size: 8’w x 8’d
- Booth Backdrop: 5’w x 8’h (will be assembled for you prior to arrival)
- Wastebasket: 1
- Lead Retrieval: 2
- Shared Wifi (no charge)
- Facility Carpeted: Yes
Silver booths will be set with:
- Booth Size: 8’w x 8’d
- Booth Backdrop: 2.5’w x 8’h (will be assembled for you prior to arrival)
- Wastebasket: 1
- Lead Retrieval: 1
- Shared Wifi (no charge)
- Facility Carpeted: Yes
Bronze booths will be set with:
- Booth Size: 8’w x 8’d
- Booth Backdrop: 24″ Pull Up Banner Stand (will be assembled for you prior to arrival)
- Wastebasket: 1
- Lead Retrieval: 1
- Shared Wifi (no charge)
- Facility Carpeted: Yes
Included With Your Booth Space:
Please click the links below to order items for your booth which are not in your package.
This includes:
-
Furnishings – GES
- Booth backdrops are included with your booth package. Anything extra (tables, chairs etc.) must be ordered via GES.
- Audio/Visual – Encore
- Electrical – Encore
- Internet – Basic conference WiFi is available for all B2B Marketing Exchange West attendees. Power connection must be ordered separately.
- Food & Beverage – No outside food and beverage at the venue is permitted. If you are interested in hosting catering at your booth onsite, please contact Tim Berry for more details.
Please note: In order to view the links, you must be logged into your GES Portal.
Exhibitor A/V Order Form
Please note: Basic conference WiFi is available for all B2B Marketing Exchange West attendees. Power connection must be ordered via the Encore Exhibitor Kit.
Important Deadlines
AS SOON AS POSSIBLE
- Reserve Your Hotel Room – SOLD OUT
- Logo(s) Due
- Upload Your ABM List
FRIDAY, NOVEMBER 29:
- Register Your Team
- Please note: Register via your Cvent Sponsor Portal*
- View & Confirm Your Session Guidelines*
- *Please note: Speaker Profile and Session Title & Abstract are required for Title, Platinum, Gold and Industry Insider Sponsors only
MONDAY, DECEMBER 2:
- Submit Your Speaker Profile Form*
- Your Session Title and Abstract are due*
- Please email to [email protected]
- *Please note: Speaker Profile and Session Title & Abstract are required for Title, Platinum, Gold and Industry Insider Sponsors only
FRIDAY, DECEMBER 13: Deadline to Submit Booth Backdrop Artwork
TUESDAY, DECEMBER 31: Deadline to Submit Your Complimentary Pass List
MONDAY, JANUARY 20: Deadline to Submit Your Certification Course Description
- Please note: This is optional for Title and Platinum Sponsors only
- Guidelines can be found here
TUESDAY, JANUARY 21: Advance shipments may begin arriving at warehouse*: 8:00 AM
MONDAY, JANUARY 27: Upload Your Certificate of Insurance to the Sponsor Portal
FRIDAY, JANUARY 31: Deadline to Submit Your After Hours Sponsored Event
- Please note: This is optional for All Sponsors
MONDAY, FEBRUARY 3: Order Your Booth Furniture
MONDAY, FEBRUARY 10:
- Submit Your Presentation Slide Deck
- Please email to [email protected]
- *Please note: Speaker Profile and Session Title & Abstract are required for Title, Platinum, Gold and Industry Insider Sponsors only
FRIDAY, FEBRUARY 14:
WEDNESDAY, FEBRUARY 19: Last day for Advance Shipments to arrive at Warehouse without surcharges*: 3:00 PM
*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.
Sample COI
Shipping, Drayage & Material Handling
For shipping information, instructions, and pricing through GES please click HERE.
*Please note: You must be logged in to your GES portal to view shipping information.
All packages must be sent through the GES Advanced Warehouse between Tuesday, January 21 – Wednesday, February 19.
*Please note: Shipments arriving before Tuesday, January 21 will incur a storage fee. Shipments arriving after Wednesday, February 19 may incur an additional charge. Please refer to the Material Handling/Drayage Services
page for more information.
*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same-day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.
Shipping to the GES Advance Warehouse
All exhibit materials will need to be shipped directly from the show site.
If you use a carrier other than the official show carrier and they fail to pick up your shipment onsite,
your shipment will be re-routed to the destination listed on the Bill of Lading.
Advance Shipment to Warehouse
GES
B2BMX
Exhibiting Company Name
Booth #
1500 South 91st Avenue Suite 101
Phoenix, AZ 85353
United States of America
Shipments should arrive on or between business days:
Tuesday, January 21, 2025 – Wednesday, February 19, 2025
No Shipments Will Be Accepted Onsite
All exhibit materials must be sent in advance to the GES warehouse.
Direct-to-exhibit-site shipments will not be accepted at the Phoenician.
The Phoenician does not have the capability to receive or adequately store exhibitor materials.
Any materials shipped to the Phoenician will be consigned to GES, and the exhibiting company
will be billed the appropriate material handling charges by GES.
Outbound Shipments Direct From Exhibit Site
Phoenician Luxury Collection Resort Scottsdale
6000 East Camelback Road
Scottsdale, AZ 85251-1949
United States of America
Outbound Shipment Dates:
Wednesday, February 26, 2025
1:30 PM To 6:00 PM
No Shipments Will Be Accepted Onsite
Please visit the GES Exhibitor Resources Page below for good reads, featuring topics to help maximize your #B2BMX West experience:
- Easy Online Ordering,
- Exciting Exhibitor Trends,
- A Guide to Tradeshow Shipping, Freight & Material Handling,
- And more!
Please review this information carefully to help you and your team feel confident in your sponsorship at #B2BMX West.
Accommodation
#B2BMX West 2025 Room Block
Please visit our Official Housing Link, powered by EventSphere, to view rates and links to make your reservation.
Rooms are limited and the discounted rate will expire in advance, so please book as soon as possible.